One workflow. Four to six weeks. Automated end-to-end.
A defined sprint that takes one operational workflow from manual to automated, with the system documented and handed off to your team.
Every established business runs on a small number of recurring workflows that quietly consume hours each week. Lead intake. Invoice processing. Weekly reporting. Document classification. Customer onboarding. Compliance checks.
You know which one is yours. The work isn't difficult. It's the same steps, roughly in the same order, by people whose time is worth more than the task pays. When the person who normally does it goes on holiday, the work doesn't get done. When volume spikes, errors increase. When the team grows, the workflow doesn't scale because every new person has to learn it from scratch.
Most owners have considered automating it. The off-the-shelf tools require configuration that no one on the team has time for. The custom-built quotes from agencies have come in higher than the workflow seems to justify. The internal team has too much on its plate. So the workflow continues to run on people, costing more every quarter than the automation would.
The Workflow Automation Sprint resolves that decision within four to six weeks.
A Workflow Automation Sprint is a defined four-to-six-week engagement that takes one specific operational workflow from manual to automated. You name the workflow at scoping. I build the integration, deploy it into your environment, document it for your team, and hand it off.
The work covers what's actually involved in turning a manual process into a reliable system. Mapping the workflow as it really runs. Identifying decision points where human judgment still belongs. Building the pipeline using mature tooling. Connecting it to the systems you already use. Adding a validation layer where mistakes would be expensive. Writing documentation your team will actually open six months from now.
The engagement is scoped, fixed-price, and ends at handoff. You own the system. You can extend, modify, or replace it without me. If you want me to keep working on it, that's a separate ongoing engagement and a separate decision.
This engagement is for owners who can name the workflow before the Discovery Call. Common starting points:
Lead intake from forms, email, and ad platforms into your CRM — with deduplication, routing, and qualification scoring along the way. The work that two or three sales operations people are currently doing manually.
Invoice processing: vendor invoices arrive in a dozen formats, are keyed into accounting software, matched against POs, and routed for approval. The category that absorbs a finance team's mornings every Monday.
Weekly or monthly reporting where data lives in three or four systems, gets exported to spreadsheets, gets formatted, and gets sent to leadership. The Sunday-night work most operators do without billing for it.
Document classification where contracts, tickets, customer correspondence, or vendor reports come in, get read, get categorized, and get filed in the right place. The work that piles up when one person is out for a week.
Customer onboarding where new accounts trigger a sequence of setup steps across multiple systems, communications, and team handoffs. The category where dropped balls turn into churn.
Compliance checks where regulated workflows require evidence collection, classification, and audit trail generation. Particularly relevant if your business operates under EU regulatory regimes including the AI Act.
If your workflow looks like one of these, or like something parallel, this engagement is built for you.
Four to six weeks. Four deliverables.
Workflow Mapping
We start with a working session with the people who actually run the workflow today. Not the documented version — the version that exists in practice, including the workarounds, edge cases nobody trained on, and steps that only one person knows how to handle. The output is a workflow map that accurately reflects the current state.
Build
I build the pipeline using mature, well-documented tooling — not anything that requires me to be involved long-term to keep working. You see progress weekly. If the build reveals that part of the original scope shouldn't be automated, we discuss it before continuing. The engagement isn't optimized to complete scope at the cost of building something nobody should use.
Integration and Validation
The system gets connected to your environment, with real data flowing through real systems. We run the workflow in parallel with the manual process for at least a week, comparing outputs and tuning against actual production conditions. This is where most of the quality work happens. Making the build behave correctly when reality stops cooperating is where the engagement earns its fee.
Documentation and Handoff
The system gets documented for the team that will own it: architecture diagram, operations guide, runbook for common failures, and dependency list with renewal dates. Then a one-hour handoff session with whoever owns the system after I leave. After that, the engagement closes. Six-week engagements happen when the workflow touches more than three systems or when validation reveals the scope needs rework.
What you leave with.
The automated workflow.
A working system that takes the named workflow from manual to automated, deployed in your environment, with validation logic for the failure modes that matter.
The documentation set.
Architecture diagram, operations guide, failure runbook, and dependency list. Written for the team that will own the system, not for the consultant who built it.
The workflow map.
The honest version of how the work actually runs in your business, captured during week one. Useful well beyond the engagement itself, especially if you decide to automate the next workflow on the list.
The handoff session.
One hour with whoever owns the system after I leave, covering everything they need to operate, extend, and debug it without me.
This isn't an open-ended automation partnership. The engagement scopes one workflow, builds it, and ends. If you want a portfolio of automated workflows over the next year, that 's a different conversation, and we'd structure it differently from the start.
It isn't an enterprise integration project. If the workflow involves more than four systems, requires custom development inside enterprise platforms, or depends on architectural changes to systems your IT team owns, this engagement is the wrong shape. We'd talk about whether a Strategy Session or a custom-scoped engagement is the right starting point.
It isn't a low-code platform license dressed up as a project. The deliverable is a working system using the right tools for the job, not a Zapier or Make.com configuration billed as custom development. Sometimes the right tools are exactly those platforms. Sometimes they aren't. The recommendation is based on what your workflow actually needs, including how the system must behave as it grows.
And it isn't useful if the workflow hasn't been mapped at all. If you can't name the workflow, the volume, the systems involved, and roughly what currently goes wrong, the Strategy Session or the Investment Memo is a better starting point. The Sprint works because the decision to automate has already been made.
$6,000–$15,000.
Depending on integration complexity, system count, and validation requirements. Every engagement gets a fixed quote before work begins. No hourly billing. No scope drift.
Every engagement begins with a Discovery Call to scope the workflow and confirm the engagement is the right shape for what you're trying to build. If a different starting point fits better, I'll tell you that, and we'll talk about which one.
The workflow you've been meaning to fix for two years.
Book a Discovery Call. Thirty minutes. No pitch.
Book a Discovery Call →